4.1.2 Cataloguing and securing information

Principles
To ensure current as well as long-term accessibility, communication materials and published information in all formats need to be well catalogued, easily retrievable and securely maintained.

Policy Requirements
Agencies must:

• ensure that communication records, documents and materials in any format are maintained in compliance with the Archives Act 1983
• ensure that copies of publications that an agency issues, in all formats, are deposited within the agency as appropriate, to ensure long term retention and access (and deposited with the State Library of Tasmania and National Library of Australia – see ‘Publishing’ below)
• maintain a current, comprehensive and well structured identification or classification ‘records’ system that provides an effective means for organising, locating, and retrieving published information
• ensure that all requirements of the Personal Information Protection Act 2004 and other relevant privacy legislation are met.